Team Course Sales for LearnDash

General settings

Appearance

Set global individual and team button text, inherit the theme’s buttons or use plugin/custom colours, select the dashboard accent and optionally hide the standard dashboard heading. Per-product team-button text can be enabled separately.

Email templates

Editable templates cover new trainee, existing trainee, removed trainee and completion reminder messages. New accounts receive the normal secure password-set or login flow; existing users retain their current credentials.

Edit a supported WooCommerce product and open its Group License product tab.

On a combined product, Buy for myself follows the normal single-seat WooCommerce and LearnDash flow and does not create a Group or dashboard licence. Buy Seats uses the selected team quantity and creates the managed team workflow after provisioning.

Pro and Agency licences can reserve an enabled product exclusively for team purchases. The normal individual add-to-cart control is removed and the product explains that the customer must choose a team seat quantity.

Team-only eligibility is enforced beyond the visible product page. Direct individual add-to-cart URLs are rejected, and an ineligible team-only item already present in the cart is removed before checkout.

This mode is useful for dedicated group-sales catalogues, private team landing pages and courses that should never be purchased as an individual enrolment.

Activate, check or deactivate a key under Team Course Sales → License.

The team action uses the configured seat quantity and applies the eligible volume discount. Team Course Sales adds the team-purchase context to the normal WooCommerce cart and order.

Provisioning occurs when the order reaches the configured completed state. The purchaser becomes the LearnDash Group Leader, the linked courses are attached to the native Group and the purchased quantity becomes its seat pool.

When auto-completion is disabled, confirm the order manually or through the store’s existing gateway workflow before expecting a dashboard licence.

Team Course Sales creates the dashboard page with [glm_dashboard]. Group Leaders see only licences they manage. They can add a private Quick Name, assign new or existing users, send reminders, view learner details and remove eligible trainees.

Each linked course is shown independently. A newly assigned course displays Assigned; active training displays completed LearnDash steps as x of y; finished training displays its completion state. Where LearnDash provides the data, the dashboard also shows that course’s access-expiry date and its own eligible certificate link.

Certificate links are course-specific. A certificate from one completed course is not reused for another incomplete course in the same bundle.

A trainee with protected completed course work cannot be removed while completion protection applies. This prevents a completed allocation being silently recycled.

Administrator synchronization

Adding or removing users through native LearnDash 5 Group administration is reflected in the dashboard after refresh. Administrators can also increase seats from the Group edit screen. Group Leaders cannot buy additional seats from the dashboard in this release.

If an administrator manually adds another course to the native Group, the dashboard refreshes its course list from LearnDash and displays the added course separately. If the native Group is deleted, Team Course Sales clears its invalid dashboard licence and LearnDash controls removal of the related course access.

Normal deactivation retains settings, licence records and dashboard data. Use Team Course Sales → Data Management only when deliberately preparing a comprehensive uninstall or clean testing cycle.

Back up the site first. Clean uninstall permanently removes plugin options, product metadata, seat records and other plugin-owned data and cannot restore deleted records later.

Confirm team sales are enabled, the product type is supported, at least one LearnDash course is linked and the product is eligible for the active tier. On Free, only three enabled single-course products expose team controls. Bundles and team-only mode require Pro or Agency.

Disable team sales on one of the allocated products, save it, then edit and save the intended replacement product. Purge the affected product-page cache if the storefront still shows the previous state.

The product was added through an individual or stale route, or it is no longer eligible for its configured paid-only mode. Return to the product page and begin with the visible team-seat control. Confirm an active Pro or Agency licence when team-only mode is required.

Check that the order reached the status used for provisioning. If auto-completion is off, a paid order may remain Processing until the store’s normal workflow completes it.

Immediately exclude the dashboard URL from all full-page caching layers and purge its cached response. Logged-in dashboard HTML must be generated for the current Group Leader.

Confirm the course is attached to the native LearnDash Group, then refresh the dashboard. Progress is calculated from that course’s LearnDash steps, Access Expiry refers to LearnDash course access rather than certificate expiry, and a certificate link appears only when LearnDash reports an eligible certificate for that specific course and learner.

Review the learner’s course state. Removal is intentionally unavailable when protected completed course work makes that seat ineligible for reuse.

Install and activate the free LearnDash WooCommerce add-on. It provides the Course product integration required for WooCommerce purchases to activate LearnDash access.