Group License Manager for LearnDash 4

General settings

Appearance

Set global individual and team button text, inherit the theme’s buttons or use plugin/custom colours, select the dashboard accent and optionally hide the standard dashboard heading. Per-product team-button text can be enabled separately.

Email templates

Editable templates cover new trainee, existing trainee, removed trainee and completion reminder messages. New accounts receive the normal secure password-set or login flow; existing users retain their current credentials.

Edit a supported WooCommerce product and open its Group License tab.

Buy for myself always follows the normal single-seat WooCommerce and LearnDash flow. It does not create a Group, licence record or Group Manager Dashboard entry.

Activate, check or deactivate a key under Group Licenses → License.

The team action uses the configured seat quantity and applies the eligible volume discount. GLM adds the team-purchase context to the normal WooCommerce cart and order.

Provisioning occurs when the order reaches the configured completed state. The purchaser becomes the LearnDash Group Leader, the selected courses are attached to the native Group and the purchased quantity becomes its seat pool.

When auto-completion is disabled, confirm the order manually or through the store’s existing gateway workflow before expecting a dashboard licence.

GLM creates the dashboard page with [glm_dashboard]. Group Leaders see only licences they manage. They can add a private Quick Name, assign new or existing users, send reminders, view learner details and remove eligible trainees.

A trainee with protected completed course work cannot be removed while completion protection applies. This prevents a completed allocation being silently recycled.

Administrator synchronization

Adding or removing users through native LearnDash Group administration is reflected in GLM after refresh. Administrators can also increase seats from the Group edit screen. Group Leaders cannot buy additional seats from the dashboard in Version 1.

If the native LearnDash Group is deleted, GLM clears its invalid dashboard licence and LearnDash controls removal of the related course access.

Normal deactivation retains GLM settings, licence records and dashboard data. Use Group Licenses → Data Management only when deliberately preparing a comprehensive uninstall or clean testing cycle.

Back up the site first. Clean uninstall permanently removes GLM options, product metadata, seat records and other plugin-owned data and cannot restore deleted records later.

Confirm Group License is enabled, the product type is supported, at least one LearnDash course is linked and the product is eligible for the active tier. On Free, only three enabled single-course products expose team controls.

Disable Group License on one of the allocated products, save it, then edit and save the intended replacement product. Purge the affected product-page cache if the storefront still shows the previous state.

Check that the order reached the status used for provisioning. If auto-completion is off, a paid order may remain Processing until the store’s normal workflow completes it.

Immediately exclude the dashboard URL from all full-page caching layers and purge its cached response. Logged-in dashboard HTML must be generated for the current Group Leader.

Review the learner’s course state. Removal is intentionally unavailable when protected completed course work makes that seat ineligible for reuse.

Install and activate the free LearnDash WooCommerce add-on. It provides the Course product integration required for WooCommerce purchases to activate LearnDash access.